COORDINATOR - SPECIAL EVENTS

Position Overview:

The primary responsibility of the Coordinator - Special Events is to plan and execute assigned events.

All duties are to be performed in accordance with departmental and The Venetian Resort’s policies, practices, and procedures.

Essential Duties & Responsibilities:

• Plan and execute all aspects of assigned special events.
• Communicate with décor and linen companies choosing design concepts and product for events.
• Communicate entertainment and coordinate talent for events.
• Research and orders gifts under the direction of management for high-profile events.
• Coordinate and execute all aspects of gaming events including prize pool distribution ensuring prizes are distributed accurately.
• Ensure tournament documents are following Casino Accounting and Gaming Control Board policies and procedures.
• Maintain event budgets.

Additional Duties & Responsibilities:

• Write and/or disseminate internal and external event communications including event resumes, event rules, welcome letters, and fliers.
• Coordinate and expedite the flow of work and materials within or between departments according to established company guidelines.
• Establish workloads, assign tasks, and review results.
• Monitor the organization's potential financial risk of projects assigned; compute, catalog, and record numerical data to keep financial records complete.
• Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining project records or achieving desired results.

Develop, write, and edit proposals.

Additional Duties & Responsibilities:

• Oversee personnel while facilitating a specific project or assignment.
• Process related administrative details in order to keep department operational and effective while achieving results of projects assigned.
• Safety is an essential function of this job.
• Consistent and regular attendance is an essential function of this job.
• Performs other related duties as assigned.

Additional Duties & Responsibilities:

Company Standards of Conduct

All The Venetian Resort Team Members are expected to conduct and carry themselves in a professional manner at all times. Team Members are required to observe the Company’s standards, work requirements and rules of conduct.

Minimum Qualifications:

• 21 years of age.
• Proof of authorization/eligibility to work in the United States.
• High School diploma or equivalent.
• Must be able to obtain and maintain a Nevada Gaming Control Board Registration and any other certification or license, as required by law or policy.
• 1-2 years of special events experience required. Previous experience with casino events at a major resort/casino preferred.
• Detail-oriented and ability to multi-task.
• Proficient in Microsoft Word, Excel, and Outlook. AS400 and Delphi knowledge a plus.
• Ability to communicate clearly and effectively in English, both in spoken and written form.
• Strong interpersonal skills with the ability to communicate effectively with guests and other Team Members of different backgrounds and levels of experience.
• Must be able to work varied shifts, including nights, weekends, and holidays.

Physical Requirements:

Must be able to:

• Lift or carry 20 pounds, unassisted, in the performance of specific tasks, as assigned.
• Physically access all areas of the property and drive areas with or without a reasonable accommodation.
• Maintain composure under pressure and consistently meet deadlines with internal and external customers and contacts.
• Ability to interact appropriately and effectively with guests, management, other team members, and outside contacts.
• Ability for prolonged periods of time to walk, stand, stretch, bend, and kneel.
• Work in a fast-paced and busy environment.
• Work indoors and be exposed to various environmental factors such as, but not limited to, CRT, noise, dust, and cigarette smoke.